Events Executive

SCOPE OF WORK

• Coordinates all requirements for assigned conferences, groups and events booked by the Sales and Marketing Department including conventions, meetings, incentives, and banquets, from initial contact to completion.
• Ensures successful execution of group and client satisfaction and acts as the central point of contact between the client and the operations team.
• Proactively selling all Resort’s products & service as in: guest rooms, meeting rooms, F&B outlets and all recreational facilities when applicable.
• Responsible for providing administrative and function support for the Event Department.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

1. Event Management

• Manage and coordinate assigned conventions, meetings, incentives, weddings, and events.
• Organize convention bookings from the date of booking to departure, including meeting requirements, guest room requirements, guest room pickup, food & beverage, and audio-visual needs.
• Conduct pre-conference meetings with clients and pertinent departments to confirm all relevant details.
• Champion the Delphi FDC implementation.
• Promote all meeting venues and F&B outlets to maximize events business.
• Conduct intensive resort site inspections.

2. Client Relations

• Maintain contact with the client throughout the event in conjunction with the Banquet Manager/Captain.
• Establish and maintain rapport with clients before, during, and after the conference, encouraging repeat business.
• Engage with bookers, influencers, and decision-makers to maintain good client relationships and solicit future business.
• Proactively gain client feedback for satisfaction improvements through guest satisfaction research/records.

3. Communication and Coordination

• Provide concise information in a timely manner to operational departments as required.
• Participate in weekly BEO meetings to discuss forthcoming events with F&B, Banquets, Kitchen, and other departments.
• Prepare proposals and contract letters to customers efficiently and timely.
• Ensure accurate recording of covers and revenue data in the sales and catering system.

4. Financial Management

• Develop opportunities for incremental revenue to increase profitability by upselling food, beverage, and spa services.
• Initiate billing procedures, ensuring deposits and/or credit applications are received with adequate information and within an acceptable time frame.
• Monitor group billing accounts for accuracy and coordinate with the Credit Manager for delayed payments.

5. Administrative Tasks

Assist in overseeing day-to-day events administrative tasks such as keeping organized event records, preparing minutes of all briefings and meetings, collating information for event reports, and related tasks in events administration.

6. Other Duties

Perform other duties as assigned.

• Professional and multicultural working environment
• Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal, ...)
• Big-scale project in central Vietnam
• Career Development Opportunity

• Bachelor’s degree in business, Hospitality, Sales, or a related field.
• Minimum of 1 years of experience in sales/ events, preferably within the MICE or hospitality industry.
• Language: Vietnamese, Chinese and English.

Desired Skills:

• Possess basic sales techniques and negotiation skills.
• Good communication skills, both written and verbal required.
• Highly responsible & reliable.
• Must possess a patient, pleasant personality.
• Ability to work well under pressure in a fast-paced environment.
• Ability to focus attention on guest needs, always remaining calm and courteous.
• Technical Skills: Microsoft Office, Opera, Outlook and Delphi FDC
• Physical Requirements: well presented, groomed, punctual and reliable.