Engineering Secretary

• Monitor and record the contents of official dispatches, notices, incoming/outgoing documents, respond to letters and documents according to authority.
• Monitor and promptly notify employees in the department of the regulations and decisions of the Company and other departments
• Track working days, leave days, overtime hours, summarize the timesheets in the department, daily work and submit them to the HR department according to regulations after being approved by the Chief Engineer
• Make statistics and make payment procedures for welfare costs, labor costs, maintenance contractors, equipment repair, detailed processing, ...
• Register weekly meals for employees according to Company regulations. Estimate sufficient quantity of stationery, drinking water, open requests for materials/goods according to regulations and track orders until receiving sufficient materials/goods as required
• Organize monthly inventory of equipment, tools and instruments of the Department and summarize reports to the Chief Engineer. Manage and store related documents of the Technical Records of the equipment system of the Engineering Department
• Responsible for monitoring the warranty period of assets managed by the department and the contractor's responsibility for performing the warranty obligations within the warranty period for that asset (according to the term of the Letter of Guarantee or the warranty period). Promptly report to the Department Head and the Accounting Department in cases where the Contractor violates the warranty obligations along with evidence related to the Contractor's violation of the warranty obligations
• Make a record of monthly internal department meetings. Attend department and company meetings and training courses when requested
• Assist the Chief Engineer in setting up the cost budget
• Monitor monthly department expenses and report expense status to the Chief Engineer to ensure effective budget implementation
• Report weekly and monthly training results
• Arrange training schedules for Technical Department staff

• Attractive and competitive salary
• Uniforms and 1 meal allowance are provided during the work shift.
• Participate fully in health, social, and unemployment insurance, as well as in annual leave, holidays, and Tet, in accordance with labor law.

• University degree or college, major in engineering or administrative major
• Minimum 1 years of experience in a similar position.
• Experience and knowledge in the field of Engineering administrative management
• Fluency in English
• Dynamic and result-oriented

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