Purchasing Trainee | Thực Tập Sinh Thu Mua

JOB TITLE: Purchasing Trainee

DIVISION: Finance

REPORTS TO: Assistant Purchasing Manager

DOTTED LINE TO: Senior Purchasing Manager, Purchasing Manager

KEY RESPONSIBILITIES

Job summary –

• Support Purchasing team to get right quality at best price, specialized in F&B.

Essential duties and responsibilities – (Key activities)

A. Purchasing

• Analyses the purchase request after receipt.

- To pay attention to former price and price comparison.

- To pay attention to date require.

- To confirm the goods specification.

• To look for quotation

- Three quotations are requested.

- To look for the goods quality according hotel standards.

- Price comparison.

- Quote goods on time.

- To complete the purchase request.

• To get purchasing manager sign the purchase request.

- To purchase based on approved purchase request.

• To purchase when purchase requisition approved

- To request the check / cash payment.

- To confirm the delivery date with user dept.

- To assist Receiving Dept. to confirm the quality and quantity of goods.

• Payment

- To fill the bank / cash payment forms.

- Send up for approval with invoice, receiving recorders, P.R. and P.O.

B. Communication

• To communicate within dept.

- Report daily work to purchasing manager and purchasing officer.

D. Administrative

• Attendance on time

- Attendance on time in and out.

- Follow the hotel’s rules.

E. Healthy, Hygienic, Safety

• To ensure the safe - working

- Maintain the set - up safety working standard.

- Nurtures accident prevention culture.

• Monitors cleanliness and hygiene standards

- Constantly monitors cleanliness standards.

- Keep working area in good hygiene and clean.

• Ensure proper working dressing

- Follow the staff dressing standards.

Other standard responsibilities

• Complies to the company policies.

• Works within all pre-set budgetary limits.

• Takes on other tasks in addition of the ones stated, in a reasonable framework.

• Develops and updates policies and manuals, as related to the division/department, for implementation in the field, while ensuring compliance to the same for consistency across the group.

• Actively participates in and leads recruitment and talent development for the division/department, to meet both current and future needs

• Is a “brand ambassador” at all times and ensures brand integrity and clarity are always maintained.

• Models the company’s culture, vision, mission and core values at all times.

Others

• While this job description is intended to be an accurate reflection of the duties involved in this position, the company reserves the right to add, remove or alter duties when business need dictates.

Insurance

Training & Development

Accommodation - Hoiana Staff Village

Annual leave

Heath checkup

Employee shuttle bus service

Uniform

Required skills –

• Fluency in English

• Good communication skill

• Apparent planning ability

• Good knowledge about the market supplies

Qualifications –

• High school graduate

• Additional improvement programs in Finance is desired