INCOME AUDITOR

JOB DESCRIPTION

JOB TITLE : INCOME AUDITOR

DEPARTMENT : Finance

REPORTS TO : CHIEF ACCOUNTANT

GENERAL MISSION

• To assist the Cost Controller in preparing and auditing processing all aspects regarding food and beverage cost control.

• To check and verify all revenue and transactions in Night Audit report daily ensuring all revenues generated in the hotel are recorded accurately and discrepancies reported on a timely basis.

RESPONSIBILITIES AND MEANS

• Costing of food and beverage consumed by the employee (staff canteen) and other credits.

• Costing of butchery products of portion size and calculate the potential food cost percent.

• To post Journal Voucher for month-end closing.

• Costing of inter-kitchen transfer.

• Assist to work in F&B cost control process.

• Produce the daily revenue report and reconciles all revenues against cash banked and accounts receivable movements for each day. The Income Auditor also ensures that all revenues are recorded and reported on a daily basis and all control procedures are in place relating to the income process.

• Control e-invoice system.

ADMINISTRATIVE RESPONSIBILITIES

• Nil

TECHNICAL RESPONSIBILITIES

• To count the monthly physical stock taking of operating equipment, food and beverage items.

• To reconcile the record value of inventory and the value arrived from the physical count.

• To submit the Officer Checks List to the General Manager for his approval on daily basis and prepare the "Summary of Officer's Meal Record".

• To prepare "Daily Food & Beverage Cost Report" due to Income Auditor's Daily Food & Beverage Revenue Report, Department Store issued Consumption Report, Daily Direct Purchased amount from Receiving record and Inter-Kitchen transfer on daily basis.

• To check and attach the Guest Check and Captain Order sequence control to ascertain full revenue for all F&B all operation is being received and prepare and submit to General Manager for "Captain Order Serial Control Record" on daily basis.

• To prepare the "Operating Equipment Breakage Report" on monthly basis.

• To calculate the Profit & Loss Statement of monthly special function from the respective outlets.

• To participate and/or prepare the "Monthly Cost Controller's Report".

• To prepare the market price comparison report on monthly basis.

• Properly check and finalizes daily room revenue report including:

 Control to ensure that any discrepancies between housekeeping and front office room status are reported. Total rooms available for sale agrees with the contracted rooms available.

 Market segmentation correctly reflects the source of business and correctly reflects in the GL

 Verified the room rate with agreements or reservation, check allowance for room revenue. Room revenue as per PMS is corrected in GL.

 Do physical room check.

 Check mini bar revenue, laundry revenue telephone and other revenue.

 Check rebate report, discount report, complementary and house use report, no show posting, late check out ect. To ensure that every complimentary room, house use room, discount or rebate of revenue must have adequate explanation in the approval form.

• Finalizes food cover report and photocopies various documentation for food and beverage control and the Finance Department

• Keys in revenue journal and distributes to Outlet Mangers and management

• Controls dockets used in all outlets, maintaining correct sequence used at all times, accounting for dockets and making sure canceled dockets are recorded accordingly

• Controls all food and beverage sales by:

 Correct recording of guest checks on a timely basis

 Performs spot checks on outlet checks used

 Having all voided checks, corrections and unsettled checks approved by the Restaurant Supervisor or Manager

 Monitors the buffet controls, especially over cash settled checks to prevent reuse ensuring all revenue is recorded

 Ensure banquet controls are being adhered to

 Reconciles total outlet sales to total charges

• Ensures all rebates and miscellaneous charges are supported by documentation detailing the charges. All rebate credits must be in accordance with Finance Policy. The rebate credits, miscellaneous charges and paid outs must be summarized and sent to the Finance Manager and General Manager for review daily

• Ensures that programs involving coupons, certificates, and vouchers are adequately controlled and safeguards are in place

• Audits daily collection of the General Cashiers Summary against the bank in slip

• Audits and reconciles advance payments and ensures payments have been applied

• Works with General Cashier to check all float totals regularly and keeps control on registers in outlets

• Reconciles revenues on a daily basis via back up page

• Performs various special projects as requested and assigned by management

• Adhere to Hotel Handbook and general policies and procedures

• Adhere to Finance Policies and Procedures

• Check and reconcile e-invoice system

COMMERCIAL RESPONSIBILITES

• To develop relations with Receiving, Purchasing, Store and Kitchen staff.

HUMAN RESPONSIBILITES

• Nil

RELATIONS

• Directly responsible to the Cost Controller and Chief Accountant.

REPLACEMENT AND TEMPORARY MISSION

• To be ready and responsible when assigned to perform any other duties as designated by supervisors.

Many interesting benefits are waiting for you.