Cao Đẳng Cộng Đồng

Chuyên viên Hành Chính tại Công Ty TNHH lEAR Việt Nam

GA Specialist 1. Logistic support: • Welcome guests and deal with reception tasks • Support all the administrative procedure related to company’s foreign personnel and guests for during their time working in Vietnam. • Support the organization of workshop/ meetings, logistics and travel arrangement. • Other duties as required by Division Manager and Team Leader Specialist • Handle employee onboarding and offboarding processes, including paperwork and logistics • Collaborate with other departments to support their general affairs needs and initiatives. 2. Vehicle Management: • Directly manage the use of office cars and vehicle logbook (propose vehicle booking, submit to managers, receive results, contact drivers, inform related departments, compile contract when necessary • Manage the rental of office vehicle • Manage the purchase of vehicle related documents 3. Plan and execute company events • Brainstorming and implementing event concepts and themes. • Preparing event budgets and processing invoices. • Researching and booking venues. • Organizing suppliers, caterers, staff, and entertainment. • Coordinating all logistical elements of the event. • Managing set-up, tear-down, and clean-up operations. 4. Oversee and manage all administrative functions: • Supervise and lead a team of administrative staff, providing guidance and support • Manage the company's travel arrangements and accommodations • Edit, compile official letter, document sent to partners; • Maintain electronic and hard copy filing system; • Manage, archive weekly reports • Manage the organization’s seal; 5. Assets and equipment management: • Directly manage and coordinate to maintain office assets and equipment • Collect proposal to buy equipment for office, acquire price quotes and • information of suppliers; • Quarterly update office assets and equipment • Provide office with timely IT supports 6. Manage vendor relationships: • Contract negotiation and management • Performance monitoring and evaluation • Effective communication with vendors 7. Develop and implement policies and procedures to ensure smooth operations and compliance with legal and regulatory requirements related to general affairs

Nhân viên hành chính tại S-Tank Engineering Co.,ltd

Administrator • As an office receptionist, welcome guests and vendors. • Managing incoming & outgoing correspondences. • Booking meeting, training. • Taking responsible for procedure of foreigners such as: passport, visa, work permit, air ticket, car, hotel, vacation etc. • Responsible for employee transportation and coordinating shutter bus with transport safety directives compliance. • Take care of Canteen operation ensure food quality, quantity and safety. Monitoring food vendor/canteen staff, advising HR manager on canteen policies and procedure. • Controlling employee uniform, stationery and offices equipment. • Monitoring and controlling expenses within the allotted budget. • Bidding, sourcing, analyzing, negotiating service as a buyer. • Taking charge of scheduling of vehicles (trucks, cranes, boom truck, manlift, etc.). • Logging of paint, scaffolding materials to ensure operation.